Position Overview:
The Office Manager is responsible for overseeing daily administrative operations, ensuring the workplace runs efficiently and effectively. This role involves managing office facilities, coordinating administrative support, and supervising office staff to maintain a productive and professional environment.
Key Responsibilities:
- Manage day-to-day office operations and ensure smooth workflow.
- Supervise and support administrative staff, including receptionists and clerks.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate meetings, appointments, and schedules for senior management.
- Ensure adherence to company policies and health and safety regulations.
- Handle incoming and outgoing correspondence, including emails, phone calls, and post.
- Prepare reports, presentations, and documentation as required.
- Assist with budgeting, expense tracking, and basic bookkeeping tasks.
- Support HR functions such as onboarding, leave monitoring, and employee engagement activities.
Requirements:
- Bachelor’s degree in Business Administration or related field.
- Proven experience in office management or administrative roles.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and office management software.
- Attention to detail with problem-solving capabilities.
Work Environment:
This role is office-based and requires close coordination with all departments to maintain operational efficiency. Occasional flexibility for after-hours support may be needed.
Reporting To:
The Office Manager reports directly to the Operations Manager or Managing Director, depending on the company structure.